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UMAC BACKGROUND CHECK POLICY
UMAC strives to protect all its participants. Accordingly, UMAC requires all coaches and volunteers to submit and pass background checks through the Babe Ruth League/Safer Sports for All screening process prior to having any contact with participants. Coaches and volunteers must proactively complete and pass a background check prior to coaching or volunteering, and as an ongoing annual requirement for existing coaches and volunteers. Remember, UMAC’s coaches and volunteers are not entitled to coach or volunteer.
Existing or applying coaches or volunteers may not be allowed to coach or volunteer if they have been convicted of any of the following:
1. All sexual offenses, regardless of the amount of time since the offense. Examples include, but are not limited to: child molestation, rape, sexual assault, sexual battery, statutory rape, prostitution, solicitation, or indecent exposure.
2. All felonies that constitute crimes against a person, regardless of the amount of time since the offense. Examples include, but are not limited to: murder, manslaughter, aggravated assault, kidnapping, or robbery.
3. All misdemeanors that constitute offenses against a person within the past seven (7) years. Examples include, but are not limited to: drug offenses, theft, embezzlement, fraud, burglary, assault, domestic violence, hit and run.
4. All misdemeanor drug and alcohol offenses within the past two (2) years or multiple of such offenses within the past ten (10) years. This includes but is not limited to: driving under the influence, drug possession, disorderly conduct, public intoxication or possession of drug paraphernalia.
5. Any offense within the past five (5) years that could be considered a potential danger to children or demonstrates a propensity for violence.
The above list is not exclusive and the UMAC Executive Board reserves the right to disqualify a coach or volunteer if it is in the best interest of UMAC youth or volunteers. If disqualified, the coach or volunteer will receive an email, notifying them of the disqualification. The disqualification email will also inform them of their right to appeal the disqualification.
UMAC’s Executive Board may also waive the disqualification in individual cases if it determines, in its sole discretion, that there exist circumstances justifying such a waiver or modification. If a waiver is granted by the Executive Board, it remains in effect indefinitely if future registrations are timely completed and no new criminal offenses are committed.
Appeal Process: A disqualified coach or volunteer can appeal their disqualification by requesting an appeal hearing within ten (10) days of receiving the email notifying them of their failure to pass the background check or of the Executive Board’s decision to prevent them from coaching or volunteering. Within 10 days of the request, UMAC’s Executive Board will hold a hearing on the matter. The disqualified coach or applicant may present information or documentation to the Executive Board to dispute the findings and make a case for reinstatement or relief from this policy. The Executive Board may request a copy of a pre-sentence investigation, court transcript, charging document or court disposition of a crime that resulted in the disqualification, if applicable. The coach or applicant is encouraged to have these documents prior to the Executive Board’s request. Within 5 days of the hearing, the Executive Board will issue its decision arrived at its sole discretion.
Confidentiality: To protect the confidentiality of the information, the UMAC Board of Directors will hold in confidence any information obtained during the background check process, including the results of criminal background checks. Confidential information will not be disclosed outside of UMAC's Board of Directors and will only be shared among the UMAC Board of Directors on a need‐to‐know basis. However, under certain circumstances, UMAC may have a legal duty to disclose certain types of information to government agencies or law enforcement.